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Set up your email signature

Updated August 2026

You'll learn how to: Set the signature that actually appears on emails you send from Nynch. Connected Gmail and Outlook addresses use their own signature. The Profile signature is a separate fallback.

Time: 2 minutes.

Prereqs: Your email account is connected (see Connect Gmail to Nynch or Connect Outlook).

Why this is two settings, not one

Nynch does not read Gmail live when you hit send. It uses a copy stored on the From address.

  • Connected Gmail: Nynch copies the Gmail Send-as signature for that address. Each Send-as address can have a different signature. Updating Gmail for one address does not change the others.
  • Connected Outlook: You can type the signature in Nynch under Email & Calendar.
  • Profile → Email Signature: Used on campaigns, and only on one-off emails if no Gmail or Outlook account is selected.

The Profile field is not what the contact composer uses when Gmail is connected.

Gmail: update the From address, then refresh

  1. In Gmail, open Settings → See all settings → General → Signature.
  2. Edit the signature for the Send-as address you send from in Nynch (the From dropdown), not only your login address.
  3. In Nynch, click your avatar (top-right), then Settings.
  4. Open the Email & Calendar tab.
  5. Find the connected Gmail account and click the refresh icon. That pulls the Gmail Send-as signatures into Nynch.

The next email you compose from that From address will show the updated signature. Tick Include signature in the composer if you want it appended.

Outlook: edit it in Nynch

  1. Click your avatar, then Settings, then Email & Calendar.
  2. Expand the connected Outlook account.
  3. Click Edit signature or Add signature on that address.
  4. Paste the text and save.

Profile signature (campaigns and fallback)

  1. Click your avatar, then Settings.
  2. Stay on Profile.
  3. Edit Email Signature and click Save Changes.

This does not replace the Gmail or Outlook From-address signature on one-off sends.

Recommended signature pattern

Keep it short. The classic 4-line pattern:

Your Name
Your Title at Your Company
Your phone or LinkedIn URL
One-line value prop (optional)

Avoid:

  • Long quotes.
  • Massive image banners.
  • Multiple disclaimers / legal text walls (they bury the actual message).
  • Marketing trackers (some email providers flag heavy signatures as spam-shaped).

Multiple sending addresses

If you send as more than one address (for example nynch.com and another domain), each has its own signature. Set the Gmail Send-as signature for the address you pick in the From dropdown.

Test it

Send yourself a test email from Nynch:

  1. Open your own contact in Nynch.
  2. Write a message from the same From address you use for outreach.
  3. Leave Include signature ticked.
  4. Send.
  5. Open your inbox. The signature should match that From address, not the Profile field (if Gmail or Outlook is connected).

If it's missing or still the old text, see troubleshooting.

If something goes wrong

  • Symptom: "I updated Profile → Email Signature but the contact composer still shows the old block." → Fix: That field is not used on connected Gmail or Outlook sends. Update the Gmail Send-as signature for the From address, then refresh the account under Email & Calendar.
  • Symptom: "I updated Gmail but Nynch still shows the old signature." → Fix: Gmail keeps a separate signature per Send-as address. Edit the one for the From address you selected, then click refresh on the Gmail account in Email & Calendar. Nynch last copies it at refresh time, not at send time.
  • Symptom: "There is no signature editor on the Gmail account card." → Fix: That is expected. Gmail signatures are edited in Gmail, then refreshed in Nynch. Outlook addresses have Edit signature in Email & Calendar.
  • Symptom: "Signature shows in compose but recipients see it broken (images missing)." → Fix: Inline images need to be hosted on a public URL or attached as embeds. Use small images (under 100 KB) or text-only signatures.

FAQ

Q: How do I set up my email signature? For Gmail, edit the Send-as signature in Gmail for the From address you use in Nynch, then refresh that account under Settings → Email & Calendar. For Outlook, edit the signature on the address in Email & Calendar. Profile → Email Signature is for campaigns and for sends with no connected account.

Q: What do I need before I start? Your Gmail or Outlook account should be connected (see Connect Gmail to Nynch or Connect Outlook).

Q: How long does this take? About 2 minutes.

Q: I updated Profile settings but the composer still shows a different signature? One-off emails from connected Gmail or Outlook use that From address's signature, not the Profile field. Update Gmail for that Send-as address and refresh under Email & Calendar.

Q: I updated Gmail but Nynch still shows the old signature? Edit the signature for the specific Send-as address in the From dropdown, then click refresh on the Gmail account in Email & Calendar. Nynch copies it on refresh, not live from Gmail.

Related: Connect Gmail to Nynch | Use the Reply Coach | Send a one-off email from a contact profile.